eligibility & making changes
IMA offers valuable benefits to eligible associates and their family members:
The choices you make when you first become eligible are in effect for the remainder of the plan year. It’s important to review your benefit options and choose the best coverage for you and your family.
You have three opportunities to enroll in or make changes to your benefits:
Keep in mind that you may be required to provide supporting documentation, such as a birth certificate or marriage certificate, to prove your dependent’s eligibility.
Qualified Life Events (QLEs) are major life changes that can affect your coverage needs.
A few examples of QLEs include:
IMA is excited to celebrate the union of two people. Let our resources below help guide you through the process of what to consider after your marriage when it comes to your benefit plans.
If you get married, enter into a domestic partnership, civil union or establish common law marriage status you may enroll, change, cancel or add your spouse or domestic partner to your medical, dental, vision, and/or life and AD&D coverage. You may also consider increasing your Health Savings Account contribution to maximize the higher IRS limit. You must notify the Benefits Team within 30 calendar days of your marriage. Coverage will be effective first of the month following when the HR Benefits teams receives your completed benefits change request in UKG. Otherwise, you will not be able to make a change until the next Annual Benefits Enrollment period or a future qualified change-in-status event.
To change your benefits, complete a qualifying life event in UKG within 30 days of your marriage if you intend to make changes to your IMA benefit plans. Here is a link to step-by-step instructions. Note: Qualifying life events may require supporting documentation in order to be finalized.
If you add your spouse or domestic partner to your benefits, you will be required to submit documentation to verify that he or she is eligible. You will need a copy of your marriage certificate, common law spouse affidavit, affidavit or registration of domestic partnership.
Even if you decide not to enroll your spouse or domestic partner in any coverages, we encourage you to review your beneficiaries to ensure they are up to date for each of the following benefits:
To update your last name and marital status in UKG you will need to provide a copy of your updated Social Security Card to Payroll@imacorp.com. Once received payroll will make changes in the HR system and notify IT, legal, accounting and other functional areas weekly so that your name will be updated across all functions of the business.
To update your address, you can do so by visiting UKG and updating your personal profile. This will ensure all benefits vendors and your records are updated appropriately and timely.
Weddings are an exciting, emotional and sometimes stressful time for you and your soon to be spouse. You may want to take advantage of the additional free perks available through EAP such as meditations, 1:1 unlimited text coaching or up to 8 sessions with a therapist. You may contact EAP at 1.855.420.0734 or view available resources by visiting: Employee Family Assistance Program.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
Whether you’re a first-time parent or expecting your third child, it’s important to think about all of the benefits IMA has to offer as you embrace a new addition to your family.
Having a newborn can be an exciting time and at times stressful for you and your family. IMA wants to come along side you during this time to help you take advantage of all the resources and benefits we have to offer.
After you have confirmed your pregnancy be sure to inform you manager and our HR leave manager via email at HRLeaveMgmt@imacorp.com of your need for short-term disability and/or FMLA prior to your due date. Then apply online at LincolnFinancial.com using company code LF1591IMA, to start the intake process for your FMLA/Short -term disability claim. We generally recommend doing this approximately 30 days prior to your due date.
As you prepare to welcome a new child, the PERKY leave tool is here to help you navigate your time off. From estimating your leave and income to sending reminders and creating a custom action plan, PERKY makes the process easier every step of the way.
Notify your supervisor of your news and plans to take time off to bond with your new child. Please allow for a considerate amount of time for you to notify your supervisor in advance so that appropriate coverage for work can be in place before and after your child has arrived.
We encourage you to maximize your benefits package while preparing for your new child. Here are a few that may be useful to you and your family:
After your child is born be sure to contact HRLeaveMgmt@imacorp.com. You will need to provide them with the following information:
Note: Qualifying life events may require supporting documentation in order to be finalized.
The benefits leave administrator will work closely with you as you prepare to return to work. You will need a release from your doctor detailing any restrictions or accommodations you may or may not have. The leave administrator will work with you and your manager to ensure a smooth transition and expected return to work date is in place.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
The death of a loved one is one of life’s most stressful situations. We would like to offer you our heartfelt condolences and provide you with the following resources during this difficult time.
After the loss of a loved one, please contact the HR Benefits team at your earliest convenience to discuss bereavement leave and to review your benefits.
To change your benefits, complete a qualifying life event in UKG within 30 days of the qualifying life event if you intend to make changes to your IMA benefit plans. Here is a link to step-by-step instructions.
Note: Qualifying life events may require supporting documentation in order to be finalized.
During this difficult time IMA provides eligible employees to take PTO for bereavement time. As with all PTO, time off must be approved by the employee’s manager.
Losing a person you love is one of life’s most challenging moments. To help ease this burden, IMA, in partnership with Lincoln Financial Group, has teamed up with Empathy to provide compassionate support when families need it most.
U.S.-based employees covered by a Lincoln Financial Group Life policy can access Empathy’s comprehensive system of care, which includes dedicated care managers, personalized guidance, automated tools, and grief resources. Empathy guides you through every step—from understanding your options to taking actionable steps that align with your budget—so you can navigate this difficult time with confidence and support.
You may wish to take advantage of our financial advisors at IMA Private Wealth or through our Employee Assistance Program. They can help provide guidance on any financial matters you may encounter after the loss of a loved one.
During any life event including the loss of a loved one, it is always a good practice to review your beneficiaries to ensure they are up to date for each of the following benefits:
Losing a loved one can be an emotional and stressful time for you and your family. You may want to consider utilizing the eight counseling sessions available to you and your eligible dependents through the Employee Family Assistance Program.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
If your spouse experiences a change in employment status (starts a new job, terminates employment, takes a leave of absence, or has a change in work status including the percentage of time they work), that affects their benefit eligibility, you may qualify to make a mid-year change to your IMA benefit coverage. You must complete the benefits change within 30 calendar days from the date of the event. Coverage will be effective the first of the month following when the HR Benefits team receives the change request in UKG and documentation. If the 30-day deadline is missed, you will not be able to make a change until the next Annual Benefits Enrollment period or a future qualified change-in-status event.
To change your benefits, complete a qualifying life event in UKG within 30 days of the qualifying life event. Here is a link to step-by-step instructions.
Note: Qualifying life events will require supporting documentation in order to be finalized.
IMA offers a wide variety of benefits that can help provide you and your family the coverage you may need when your spouse’s employment changes. We encourage you to explore what each of these benefits can offer you before selecting your coverage. Visit My IMA Benefits for more details.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
Turning 26 is a benchmark birthday and may make you eligible for a special benefits enrollment. Learn more about the benefits IMA has to offer and timing for electing those benefits.
Please contact the HR Benefits team a minimum of 30 days prior to your birthdate to discuss your benefit options should you be losing coverage from your parents’ medical plans.
If you are turning age 26, you may enroll in medical, dental, vision and/or FSA or HSA coverage. You have 30 days from the date you lose coverage to enroll in the IMA benefit offerings. Coverage will be effective the first of the month following when the HR Benefits teams receives your completed UKG request and documentation. Otherwise, you will not be able to make a change until the next Annual Benefits Enrollment period or a future qualified change-in-status event.
To change your benefits, complete a qualifying life event in UKG within 30 days of the qualifying life event if you intend to make changes to your IMA benefit plans. Here is a link to step-by-step instructions.
Note: Qualifying life events may require supporting documentation in order to be finalized.
IMA offers a wide variety of benefits that can help provide you the coverage you may need as your turn 26. We encourage you to explore what each of these benefits can offer you before selecting your coverage. Visit My IMA Benefits to learn more.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
Getting divorced or legally separated can be challenging and overwhelming at times. Let our resources below help guide you through the process of what to consider when it comes to your benefit plans.
After your divorce or legal separation is finalized, you must drop your former spouse/domestic partner and/or former stepchildren within 30 days. They no longer meet the definition of an eligible dependent and will be offered COBRA as an option to continue their coverage.
To change your benefits, complete a qualifying life event in UKG within 30 days of your divorce if you intend to make changes to your IMA benefit plans. Here is a link to step-by-step instructions.
Note: Qualifying life events may require supporting documentation in order to be finalized.
If you have an HSA and you are changing your coverage from employee +1 (or more) to employee only, ensure you don’t contribute over the IRS limit.
Separation, divorce and child support arrangements can affect retirement benefits and children’s health care coverage. If the divorce decree includes specific orders relating to these benefits, please contact HRBenefits@imacorp.com so we can assist you with these orders.
Ensure your beneficiaries are up to date for each of the following benefits:
To update your last name and marital status in UKG you will need to provide a copy of your updated Social Security Card to Payroll@imacorp.com. Once received payroll will make changes in the HR system and notify IT, legal, accounting and other functional areas weekly so that your name will be updated across all functions of the business.
To update your address, you can do so by visiting UKG and updating your personal profile. This will ensure all benefits vendors and your records are updated appropriately and timely.
Divorce can be an emotional and stressful time for you and your family. You may want to consider utilizing the eight free counseling sessions available to you and your eligible dependents at 1.855.420.0734 or view resources through the Employee Assistance Program.
This Employee Benefits Website represents a summary of the health and welfare coverage available to you as an eligible employee of IMA Financial Group, Inc., its Affiliates and/or Subsidiaries. Every effort has been made to provide an accurate summary of the terms of the plans. However, if there is a conflict between this information and the official plan documents or insurance contracts the official plan document and insurance contracts will control. In addition, the Company reserves the right to change, amend, modify or terminate the plans in whole or in part at any time. This information does not constitute an offer for continued employment with the company.
Please visit the how to enroll page.
